Event Producer

Leading high-end caterer is seeking an Event Producer to be responsible for supporting sales events with a total annual budget of $1,000,000 – 2,000,000, or roughly 80-120 events annually. Primary duties will include, but are not exclusive to, administrative tasks of proposal production, rental equipment orders, permit producing, interacting with Culinary, Design, Staff Services, and Accounting teams.

The Event Producer is expected to provide on-site representation at events, ensuring excellent customer service and client satisfaction. Assigned directly to an Event Director, and reporting directly to the Director of Operations, Off-Premise Catering; opportunities may exist to work on projects assigned by senior leadership, vetted and approved by the VP of Sales. Responsible for providing administrative and sales support for Event Directors to ensure the successful planning and execution of off-premise catered events.

Responsibilities

• Assist in the creation and administration of paperwork for off-premise catered events including, but not limited to:
• event proposals;
• menus and beverage lists;
• pantry sheets;
• rental equipment lists;
• liquor licenses;
• insurance certificates;
• staffing guidelines and uniform requirements;
• Maintain client contact in absence of designated Sales Manager/Event Director;
• Capture pertinent information from potential and existing clients for incoming sales inquiries;
• Check venue availability for events;
• Coordinate site inspections for designated Event Director and clients;
• Attend site/location inspections with designated Event Director and clients;
• Cost and re-cost (if necessary) event proposals;
• Assist in the set-up and successful execution of in-house tastings for clients;
• Serve as a liaison to Event Captains and provide them with pertinent information concerning their assigned events: staffing assignments, menus, etc.;
• Attend events to assure their successful execution and to provide additional supervision if needed;
• Serve as a liaison with the Accounting department concerning event financials;
• Prepare mailings containing sales and marketing information for current and potential clients.

Desired Skills and Experience

• A motivated self-starter and skilled at multitasking. Poised, professional, and enjoys collaborating with a team.
• Demonstrated food knowledge for menu recommendation and creation;
• Ability to interact with different individuals on multiple levels, including both internal and external customers;
• Excellent computer skills including proficiency in the Microsoft suite of office products, (Word, Excel, Powerpoint, Access), Filemaker and Vectorworks;
• Strong written and verbal communication skills;
• Presentation and public speaking skills;
• Bachelor’s degree in Hospitality, a Liberal Arts field or Business Administration from an accredited four-year institution;
• Undergraduate internship in the hospitality field, specifically in the catering or event planning industry strongly desired;
• Prior work experience in the hospitality field, specifically in the catering or event planning industry desired.

For immediate consideration, please send resume outlining your related hospitality experience.